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Administrative Assistant

Employer
Global Academy Jobs
Location
Canada
Closing date
May 31, 2016

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Sector
Business and Finance
Hours
Full Time
Organization Type
University and College
Jobseeker Type
Professional

Job Details

This position was previously advertised; previous applicants do not need to re-apply.

This position has an end date of June 30 2017, with the possibility of extension and offers a comprehensive benefits package which can be viewed at: www.hrs.ualberta.ca.

The Administrative Assistant will provide full-time administrative support and reception to Dr. Dean Eurich and the Alliance for Canadian Health Outcomes Research in Diabetes (ACHORD). Dr. Eurich is a Canada Research Chair Tier 2 researcher in the School of Public Health, is an investigator in ACHORD, leads the ECHO Research Group and is a joint platform lead on the Career Development in Methods & Health Services Research Platform for the Alberta Strategy for Patient-Oriented Research (SPOR). ACHORD is an emerging team in diabetes research, in Canada and internationally, and is led by Dr. Jeff Johnson. 

 

Duties

  • Acts as the first point of contact for ACHORD & Dr. Eurich
  • Manages Dr. Eurich’s calendar
  • Handles booking/scheduling of meetings and boardrooms
  • Assists in the planning of meetings (including drafting agendas) and organizes catering arrangements
  • Books flights, accommodations and prepares itineraries for Dr. Eurich, his graduate students, staff and invited visitors
  • Processes travel/expense claims for Dr. Eurich and invited visitors
  • Assists with manuscript submissions and grant applications, this includes collecting appropriate signatures for grants/manuscript submissions
  • Proofreads manuscripts and grant applications
  • Drafts correspondence and text for posting on websites and social media
  • Keeps website and social media (ie. Twitter and Facebook) current and updated
  • Monitors follow up necessary for various research activities
  • Updates Dr. Eurich’s CV in all formats (PI CV, CCV and brief CV)
  • Prioritizes workload for Dr. Eurich and self
  • Takes minutes for meetings
  • Greets and directs all inquiries; maintains front office, reception area and boardroom
  • Sorts mail, screens calls and directs calls to the appropriate person
  • Prepares mailouts, couriers, etc. as required
  • Looks after maintenance of office equipment and supplies
  • Reviews stock requests, checks inventory stock and ensures correct orders are being shipped
  • Assists in the preparation of Annual Reports for the home departments of Principal Investigators, AIHS or other agencies as required
  • Assists in preparation of health research ethics review applications
  • Assists graduate supervisors by arranging for student committee meetings, candidacy and final exams
  • Enters Smartforms in Peoplesoft
  • Maintains files in both paper and electronic forms
  • Reports to the Research Administrator
  • Performs other related duties as necessary

 

Qualifications

  • High School Diploma; Office Administration/Business/Accounting Certificate preferred
  • 2 years experience in a related office environment
  • Ability to work effectively with many different personalities
  • Willing and able to take initiative and be flexible
  • Ability to work independently
  • Superior attention to detail skills
  • Possess tact and discretion and maintain confidentiality
  • Excellent verbal and written communication skills
  • Customer service oriented
  • Computer proficiency in Microsoft Office Applications (Word, Excel, Outlook and PowerPoint)
  • Familiarity with University of Alberta policies and procedures an asset

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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