Senior Secretary

Senior Secretary (SE11)
18 Month Contract (Grant Funded)

- extendable subject to availability of grant-funding
 
The Wits TCSE invites suitably qualified and experienced applicants for the full-time position of Senior Secretary. The successful incumbent will provide a professional reception and administrative function, manage Customer Relations and support the functions and duties of the Centre.
     
Main functions:

• Management of financial administration of the Centre such as bookkeeping incl. payment requests, petty cash, credit card, etc.
• Arrange and Coordinate travel arrangements
• Coordination of Centre’s marketing efforts
• Liaison with donors and partners.
• Handle all requirements pertaining to the front reception area of the Centre.
• Manage customer relations for the Centre i.e. handle new clients (phone calls, walk-ins, etc), capture onto CRM system, re-direct to appropriate unit.
• Maintain accurate data input and administer CRM reports.
• Assist with general office duties including photocopying, printing, mail posting/delivery, etc.

 
Requirements:

• Matric, Secretarial/Admin Certificate or equivalent qualification and excellent typing skills. (A degree would be an advantage.)
• Computer literacy (MS Office, Word, Excel, email and internet).  Knowledge of University systems and Oracle an advantage.
• Proven experience working with databases, preferably customer-management type.
• Excellent interpersonal and English communication (verbal and written) skills. (Additional spoken/written languages an advantage).
• Ability to display initiative, attention to detail; organizational skills and work under pressure.
• Well presented with excellent service skills and exceptional work ethic. Must enjoy working with clients.
• Working experience in a tertiary education environment would be advantageous.

 
Desirable competencies:

• Interpersonal skills
• Stress tolerance
• Communication skills (verbal & written)
• Attention to detail and accuracy
• Confidentiality
• Listening skills
• Initiative
• Problem solving

   
To apply: Please submit a letter of motivation and a detailed CV with the names, contact numbers and e-mail addresses of three referees, certified copies of degrees/ diplomas, academic transcripts & SA ID.

Closing date: 30 June 2016

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates. Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.