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Assistant Faculty Officer

Employer
Global Academy Jobs
Location
South Africa
Closing date
Jul 8, 2016

Job Details

Job Purpose:

To provide administrative support to the Faculty Officer in order to ensure effective and efficient rendering of quality service to academic staff, students and the public, by way of supervising faculty office staff who handle correspondence, data capturing, database administration and records. The successful incumbent will also work as a team member through contributing to the faculty and department's activities, including but not limited to admissions, registrations of learners, marks administration and graduation ceremonies.

Job Knowledge, Skills and Experience

  • A Senior Certificate/Grade 12 (Matric)
  • A three (3) year qualification in Office Management and Technology or related qualification will be a recommendation
  • At least three (3)  years relevant experience working in a Faculty Office administration environment
  • Proficiency in MS Office suite and ITS


Key Performance Areas / Principal Accountabilities

  • Supervision of staff within the faculty office
  • Provide administrative support to the Faculty Officer/Faculty Manager/Academic departments
  • Administration and processing of applications, registration, student records, marks administration and graduation
  • Liaison with internal/external stakeholders
  • Render general office administration and maintenance of filing system
  • Database administration
  • Team/department support


Competencies

  • Language proficiency in English/verbal and written communication
  • Contributing to team success
  • Ability to use initiative and adapt to a changing work environment
  • Planning, organizing and time management skills
  • Interpersonal skills with a learner/client focused approach
  • High stress tolerance
  • Managing conflict
  • Technical/ professional knowledge and skills
  • Computer literacy in MS word, MS Excel and ITS
  • Ability to maintain a high level of confidentiality
  • Safety awareness
  • Output driven, meeting deadlines, accuracy and attention to detail
  • Ability to work independently with minimum supervision


General Information

Closing Date: 08 July 2016

Enquiries: (021) 959 6265

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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