Administrative Assistant: 2 Year Fixed Term Contract (AD11)

School of Clinical Medicine: Department of Emergency Medicine (DEM)

Description:

The appointee will be expected to assist with all the administrative aspects of the teaching unit. This would include entering data about staff and students, equipment, finances, taking minutes at meetings, photocopying, answering telephones, fax and e-mail communication with staff and Faculty.

Requirements:

• Matric/Grade 12 certificate
• Office administration/secretarial diploma
• Knowledge of and experience in University environment (preferable)
• 2 – 3 years Administrative experience
• Typing skills > 30 words per minute
• English fluency
• Advanced knowledge of Excel
• Students Oracle
• Driver’s license
• Good communication skills
Strong interpersonal Skills

Responsibilities: 

• Responsibilities for the administrative assistant will include but not be limited to:-
• Carrying out general administrative tasks required for the functioning of the DEM
• Perform a variety of routine directive-intensive clerical duties related to the DEM
• Capture data electronically and manually as required
• Record movement of documents (incoming and outgoing for the DEM)
• File documents orderly and retrieve files as per request
• Coordinate logistical arrangements for meeting and functions
• Make photocopies and send faxes/emails
• Answer telephone calls and take messages if required
• Typing of documents
• Collection and storage of all data related to the unit related to students, staff, equipment and budget
• Capturing all data related to external funding and expenditure, student’s personal details, all marks and progress reports, staff details and equipment

Closing date 29-July-2016

The University is committed to employment equity.  Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University.  The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates.  The University reserves the right not to make an appointment or to re-advertise.