Graduate Program Administrative Assistant
- Employer
- Global Academy Jobs
- Location
- Canada
- Closing date
- Sep 29, 2016
View more
- Sector
- Science, Life Sciences, Cell and Molecular Biology
- Hours
- Full Time
- Organization Type
- University and College
- Jobseeker Type
- Academic (e.g. 'Lecturer')
Job Details
The Faculty of Physical Education and Recreation offers a diverse graduate program supported by 43 faculty members. The Graduate Program Administrative Assistant will support the management of the cycles of applications, admissions, graduate assistantships, academic progression, scholarships and awards, graduation, enrollment projections, annual reporting, and all administrative operations related to these processes. The incumbent may be the first point of contact for potential graduate applicants, registered students and faculty members with respect to the PhD, Joint PhD (Yonsei University), MA, MA RLS, MSc thesis, MA course-based, MCoach, and Indigenous Sport and Recreation Certificate.
Duties
- Supports the Graduate Administrator with email, telephone, in-person, and written inquiries regarding application procedures and graduate programs, providing correct and timely information while managing the volume and complexity of inquiries
- Supports the administration of graduate admission processes, including completeness of files and annual circulation of approximately 100 applications via the on-line document management system
- Supports the Graduate Administrator in ensuring that minimum University admission requirements have been met, including degree, academic standing, English language proficiency certification, financial support, recommended level of study and averaging of transcripts
- Represents the Faculty of Physical Education and Recreation at recruitment fairs or other promotional events
- Supports the development of recruitment information and materials
- Assists the Graduate Administrator in tracking the students in each program from admission to completion by maintaining accurate records
- Tracks, files, monitors and reports certificates of Graduate Ethics Training and Professional Development requirements,
- Files students records to ensure completeness of records
- Supports the administration of internal and external scholarships coordinated through Faculty of Graduate Studies and Research (FGSR), including checking for eligibility, completeness of applications, and dissemination to Graduate Program Committee
- Supports the Graduate Administrator in advising students of scholarship and award opportunities and application requirements
- Supports the Graduate Administrator in advising current students and their supervisors on policies, procedures requirements and deadlines to ensure an administratively smooth path from their initial registration to Convocation
- Collaborates with the Associate Dean (Graduate) and Graduate Administrator with statistical reporting and analysis
- Attends Graduate Program Committee meetings and prepares minutes
- Books rooms and coordinates meetings for the Associate Dean (Graduate) and Graduate Administrator
- Maintains application and admission statistics and country of origin
- Supports Graduate Administrator with currency of Faculty of Physical Education and Recreation Graduate Program manual and web site
- Supports the ReCon planning committee
- Assists with the planning and implementation of the annual Graduate Student Orientation
- Support the Associate Dean (Graduate) and Graduate Administrator in administration process of graduate certificate programs
- Conducts exit interviews for students who withdraw from the program
- Monitors and assigns graduate student work stations in collaboration with Operations to ensure proper space utilization
- Facilitates completion of Graduate Program report for the Faculty Annual Report
- Supports the Graduate Administrator with preparation of supervisory, academic advisor, and examining committee membership forms
- Supports the coordination of Directed Study Course
- Performs additional related duties as required
Qualifications
- Minimum High School Diploma
- 2 years of related office experience, preferably in a university academic department in the area of graduate studies or a student service environment
- Computer proficiency in Microsoft applications (Word, Excel, Access, etc.)
- Familiarity with FGSR policies is an asset
- Familiarity with data bases and knowledge of PeopleSoft Campus Solutions is an asset
Company
Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.
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