Officer (25 hours per week) (post level 11/10)

South Africa
Oct 12, 2016
Oct 21, 2016
Organization Type
University and College
Full Time
South African Sign Language Officer (25 hours per week) (post level 11/10)

Job ID: 1738

Duties and responsibilities:

  • Manage diary of the head of department
  • Organise staff meetings
  • Maintain an organised filing a system
  • Answer and make phone calls to relevant stakeholders
  • Handle incoming and outgoing mail
  • Control assets in the offices and regularly update the asset register
  • Book venues, order refreshments and handle general administrative duties related to workshops, meetings and functions of the department
  • Organise flight bookings, accommodation and car rentals
  • Place book orders at book stores, and borrow books from the Sasol Library and return them
  • Manage the financial books of the department and compile monthly reports thereof
  • Attend to requisitions, claims, invoices and other related financial administration
  • Order office equipment and stationery
  • Handle student enquiries
  • Assist with class and exam timetables
  • Organise tests and exam papers and capture marks
  • Report computer, printer and telephone faults
  • Capture research outputs on a database
  • Perform other general office administrative duties

  • Inherent requirements:

    • Certificate in office administration or relevant qualification
    • Two (2) years’ relevant experience


    • Sound knowledge of PeopleSoft financials and related systems
    • A valid driver’s license

    Required competencies:

    • Advanced computer literacy in MS Word, Excel, and Outlook
    • Excellent administrative skills
    • Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment
    • Ability to work accurately, systematically, independently and under pressure
    • Ability to demonstrate professional and ethical behaviour at all times

    Assumption of duties:  As soon as possible.

    Closing date:  21 October 2016.

    Salary:  The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3864 / 3221.

    General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

    Applications may only be submitted online. All applications must be accompanied by the following:

    • A detailed curriculum vitae and cover letter;
    • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
    • A copy of your identity document (ID).

    Applications that are incomplete or sent by fax or e-mail will not be considered. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.