Officer: Professional Services (post level 10/11)

Faculty of the Humanities Department of English

Officer: Professional Services (post level 10/11)

Job ID: 1736

Duties and responsibilities:

Manage the front office of the department

Liaise with staff on the Bloemfontein and Qwaqwa campuses

Liaise with teaching assistants, research associates and students on the Bloemfontein campus

Handle all aspects regarding the financial management of the department, including but not limited to: requisitions, invoices, claims, budgets, and journals

Report faults

Request work orders and quotations as required

Perform various administrative duties such as record keeping, minute taking and scheduling appointments

Order stationary

Maintain an organised filing system as required

Capture and transfer marks of students

Record research outputs

Renew journal affiliations

Organise special examinations / tests, external moderation and departmental events and functions

Make travel and accommodation arrangements as required

Monitor and order library and course books

Handle undergraduate and postgraduate student enquiries and applications

Administer 2^nd and 3^rd year contract appointments

Perform administrative duties relating to necessary documentation such as tests, study guides and other required documents

Inherent requirements:

B.A. degree or equivalent

At least two (2) years' administrative experience

Required competencies:

• Computer literacy (MS Word, Excel and PowerPoint)
• Ability to communicate accurately and effectively in English through various communication channels
• Ability to handle pressure and keep to deadlines
• Ability to plan effectively
• Ability to take initiative and think creatively
• Ability to work accurately and pay meticulous attention to administrative detail
• Organisational skill
• Operational thoroughness
• Critical-thinking skills
• Discretion, reliability and dependability

Recommendations:

B.A. Hons. in English

Knowledge of Gradebook, PeopleSoft and Blackboard

Valid driver's licence

Assumption of duties:

1 January 2017

Closing date:

21 October 2016

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3221 / 9161 / 3687.

Fringe benefits:

Subject to specific conditions

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

Applications may only be submitted online. All applications must be accompanied by the following:

A detailed curriculum vitae and cover letter outlining their suitability for the post

Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications)

A copy of your identity document (ID)

Applications that are incomplete, or sent by fax or e-mail, will not be considered. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.