Officer: Professional Services (post level 10/11)

South Africa
Oct 12, 2016
Oct 21, 2016
Organization Type
University and College
Full Time
Faculty of the Humanities Department of English

Officer: Professional Services (post level 10/11)

Job ID: 1736

Duties and responsibilities:

  • Manage the front office of the department
  • Liaise with staff on the Bloemfontein and Qwaqwa campuses
  • Liaise with teaching assistants, research associates and students on the Bloemfontein campus
  • Handle all aspects regarding the financial management of the department, including but not limited to: requisitions, invoices, claims, budgets, and journals
  • Report faults
  • Request work orders and quotations as required
  • Perform various administrative duties such as record keeping, minute taking and scheduling appointments
  • Order stationary
  • Maintain an organised filing system as required
  • Capture and transfer marks of students
  • Record research outputs
  • Renew journal affiliations
  • Organise special examinations / tests, external moderation and departmental events and functions
  • Make travel and accommodation arrangements as required
  • Monitor and order library and course books
  • Handle undergraduate and postgraduate student enquiries and applications
  • Administer 2nd and 3rd year contract appointments
  • Perform administrative duties relating to necessary documentation such as tests, study guides and other required documents

  • Inherent requirements:

  • B.A. degree or equivalent
  • At least two (2) years' administrative experience

  • Required competencies:

    • Computer literacy (MS Word, Excel and PowerPoint)
    • Ability to communicate accurately and effectively in English through various communication channels
    • Ability to handle pressure and keep to deadlines
    • Ability to plan effectively
    • Ability to take initiative and think creatively
    • Ability to work accurately and pay meticulous attention to administrative detail
    • Organisational skill
    • Operational thoroughness
    • Critical-thinking skills
    • Discretion, reliability and dependability


  • B.A. Hons. in English
  • Knowledge of Gradebook, PeopleSoft and Blackboard
  • Valid driver's licence

  • Assumption of duties:

    1 January 2017

    Closing date:

    21 October 2016


    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3221 / 9161 / 3687.

    Fringe benefits:

    Subject to specific conditions


    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

    Applications may only be submitted online. All applications must be accompanied by the following:

  • A detailed curriculum vitae and cover letter outlining their suitability for the post
  • Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications)
  • A copy of your identity document (ID)

  • Applications that are incomplete, or sent by fax or e-mail, will not be considered. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.