Office Services Assistant

Supports the Corporate HQ and Viacord operations by providing office services. Delivers day to day execution of basic support to the employee population of the Waltham HQ and Viacord site. The hours are Monday through Friday, 9:15AM to 3:45PM (32 hours/week), with potential OT as necessary. This position is benefits eligible!

Key Responsibilities

• Once manger approved, help pay monthly invoices
• Maintain corporate office premises by identifying areas that need to be cleaned or repaired in all workspace and conference rooms
• Assist in keeping copier and kitchen supplies stocked
• Conference room set ups and change over
• Help prepare for new employee onboarding
• Meets with manager and team weekly to prepare work to be accomplished during the week
• Primary relief for receptionist during breaks /vacations periods
• Other responsibilities as deemed required

Mailroom Services:

• Responsible for the incoming distribution and outgoing processing US mail
• Assist employees with any and all shipping requirements
• Assist users in tracking missing or lost packages

Phone/ Front Desk:

• Cover receptionist morning 10:00 break, lunch break from 11:45 to 12:30 and 3:00
• Cover receptionist when out sick, vacation,etc.
• Answer calls in a timely manner
• Answer phone calls in professional demeanor
• Use resources to field questions