Senior Administrator

Applications are invited for the above position from suitably qualified candidates. The main purpose of this post is to provide administrative support to the School of Computer Science and Applied Mathematics (CSAM). The successful candidate will provide Personal Assistant duties to the Head of School as well as administrative support duties to the academic staff in the School and some finance administration.

Key job functions include:

Accountable for PA duties to Head of School; namely, manage Head of School diary, arrange meetings as requested, filing of minutes of meetings, maintain personnel files and drafting of Head of School letters.

Make travel bookings and ORACLE requisitions including flights, car hire, accommodation and airport transfers for CSAM students and staff.

Administer payroll claims this includes tutors, sessional lecturers and external examiners.

Claims (refunds/reimbursements).

Higher degree administration including postgraduate students with Faculty documentation and assist with general postgraduate queries.

Communicate any new developments in PG administration and provide HEMIS updated reports when needed.

Assist with PG academic seminars including liaising with students and staff. Also, coordinate PG proposal presentations.

Support School conference organizers with all coordination.

Manage CSAM visitors, this includes preparation of documents to submit to HR, and prepare work spaces, and booking accommodation and transport (airport transfers etc).

Produce information for reports on academic information for staff/and or School Executive.

Manage security access (ICAM cards) for new staff members, visitors, honours and postgraduate students.

Perform any other general duties as allocated by the Heads of School.

 

Minimum qualifications/requirements/criteria:

Grade 12 plus Secretarial, Office Management or relevant qualification in Administration and a minimum of five years of relevant experience in an administrative role at the University (or tertiary educational sector) is required. Must be highly computer literate in MS Office, E-mail, Internet, database experience and knowledge of ORACLE and HEMIS. Display high levels of initiative. Excellent communication skills (written and verbal), interpersonal, and organizational skills required. Ability to work independently in a pressured environment and meet deadlines. Accuracy and attention to detail is essential. Must have an understanding of the higher education sector, as well as knowledge of the University’s systems and procedures.

Remuneration: A generous remuneration package which includes a retirement fund, medical aid, leave, bonus and study benefits, subject to the University's rules and regulations.

To apply: Submit a covering letter accompanied by a detailed curriculum vitae, certified copies of all educational qualifications and identity document with names and e-mail addresses of 3 referees.

Shortlisted candidates may be subjected to a competency assessment

Closing Date: Tuesday, 31 January 2017

Correspondence will only be entered into with shortlisted candidates.

“The University is committed to employment equity. Preference may be given, to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the university. The University retains the right not to make an appointment and to verify all information provided by candidates”

Committed to excellence and equity