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Group Services Coordinator (x 2 vacancies)

Employer
Global Academy Jobs
Location
New Zealand
Closing date
Mar 6, 2017

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Job Details

Faculty of Science - Group Services

This is a professional staff level 4 role.

The Faculty of Science at the University of Auckland is the largest and most highly ranked science faculty in New Zealand. The Faculty of Science is ranked among the 90 science facilities worldwide by the QS World University Rankings. The 10 departments and schools that form the Faculty of Science represent the breadth and diversity of science in our modern world.

We currently have two great opportunities for proactive, organised and dedicated Coordinators. The successful candidates will be responsible for providing personal administrative (PA) support to one or more academic heads. The role also provides general administrative support for staff and students within the department/s or schools.

If you have demonstrated, strong senior administrative skills, are proactive, organised and capable, this could be perfect chance to grow your career.

Key Accountabilities:

  • Provide personal administrative support to the academic head including diary management and co-ordination of meetings
  • Liaise with Events team to coordinate appropriate administrative support, equipment and facilities to ensure the successful execution of events
  • In conjunction with HR, coordinate adminstrative aspects of academic recuitment within the department
  • Organise authorised business travel for staff, students and examiners, which may include field trips, paying particular attention to the travel, entertainment and expenses policy
  • Liaise with Finance team to provide financial information to assist department budgeting e.g. oversight of budget expenditure
  • Liaise with a wide range of internal and external visitors and stakeholders, which may include organising accommodation and visitor itineraries, venue booking etc.
  • Liaise with the Communications and Marketing team to co-ordinate and update departmental handbooks, website material and hand-outs
  • Provide administrative support for all department specific meetings, research support workshops, seminars and panels
  • Provide general administrative support as required by the Academic Head or Group Services Manager

Key Skills and Experience Required:

  • Tertiary qualification or relevant experience
  • Previous experience  in a senior administrative role, working with several stakeholders
  • Good standard of computer literacy with knowledge of MS Office suites
  • Ability to work independently, using initiative to solve problems requiring judgement and interpretation of established information   
  • Excellent interpersonal skills, written and oral communication, and the ability to work collaboratively as part of a team
  • Outstanding customer focus, demonstrated through reliable and efficient service to stakeholder

To work with us and build your career, please apply online today. Applications close: March 6th 2017

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTI, equity groups, parenting support and flexible work go to www.equity.auckland.ac.nz.

 

 

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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