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Senior Administrative Officer - Department of Facilities Management

Employer
Global Academy Jobs
Location
South Africa
Closing date
Aug 14, 2017

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Job Details

DEPARTMENT OF FACILITIES MANAGEMENT

POST TITLE: SENIOR ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL: 10

RESPONSIBILITIES:

To be responsible for and undertake Administrative, Financial and Secretarial tasks for the Senior Assistant Director and Operational Managers of Building Hygiene and Cleaning Services and the Senior Assistant Director and Operational Managers for Landscape Services and Sports Fields Management as well as for the Environmental Managers and Personnel of Campus Services.

 

MINIMUM REQUIREMENTS:

  •  Grade 12;
  • Minimum Senior Administrative experience: 5 years;
  • Tertiary Senior Administrative experience: 3 years.

 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

  • Scheduling meetings and appointments, maintain calendar, allocate time;
  • Computer literate;
  • Typing skills;
  • Telephone skills and etiquette;
  • Knowledge of financial administration;
  • UP Financial System (People Soft);
  • Meet strict timelines and perform multiple tasks;
  • Interpersonal skills;
  • Communication skills.

 

ADDED ADVANTAGES AND PREFERENCES:

  • Diploma/Certificate in Secretarial experience;
  • Bilingualism;
  • Organizational capabilities;
  • Motivation/Initiative;   
  • Perform clerical and administrative tasks quickly and accurately;
  • Maintain efficient office procedures and a system for keeping track of requested actions and reports;
  • Client relations;
  • Conflict handling;
  • Ability to be flexible and adaptable in a variety of situations;
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing and database).

 

The total remuneration package for this position ranges from approximately R274 860.00 to R301 882.35  as determined by UP policy guidelines. (These amounts include the University’s contributions to standard UP benefits, namely provident fund, group life and funeral cover, but exclude contributions to medical aid, as the latter varies per employee.) UP subscribes to the BESTMED medical aid scheme and contributes 50% of the applicable monthly premium.

CLOSING DATE:  24 May 2017

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Mr Aubrey Matthews, Tel: (012) 420 4174

Should you not hear from the University of Pretoria by 31 July 2017, please accept that your application has been unsuccessful.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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