Secretary - Campus Services & Facilities

Location
United Kingdom
Posted
Jul 13, 2017
Closes
Jul 26, 2017
Organization Type
University and College
Hours
Full Time
Secretary Campus Services & Facilities

Location: Highfield Campus

Full Time Permanent

Closing Date:  Wednesday 26 July 2017

Interview Date:  To be confirmed

Reference: 895917TD

The Estates and Facilities department has a vacancy for a Secretary to support the Estates and Facilities Operations Director and various teams.  

In this role you will be required to assist with diary management, organising meetings including room bookings and catering, arrange rail travel, hotel accommodation, typing and formatting letters, emails and reports. The post holder will also be required to take notes at meetings.  Other duties will include raising purchase orders and dealing with invoice queries, as well as inputting and maintaining various databases and spreadsheets.   

You will need to have excellent customer service experience, communication and interpersonal skills, be proficient in the use of Microsoft Office, have experience of note and minute taking and be able to receive visitors, answer telephones and deal with queries.  

If you would like to discuss this post informally, please contact Sue Baker on 02380 594015 or s.h.baker@soton.ac.uk.  

 

Application procedure:

The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Charlene Tyson (Recruitment Team) on +44 (0) 23 8059 6803. Please quote reference 895917TD on all correspondence.