The post holder will provide a professional front line service working within the College of Medical & Dental Sciences and primarily for the Institutes of Clinical Sciences (ICS) and Cardiovascular Sciences (CVS). The post holder will provide compliance and general administrative support for the two Institutes and will work collaboratively with other administrators within the team.
The post holder will be required to provide administrative support to ensure that both ICS and CVS are compliant with College and University rules, guidelines, policies, processes and procedures.
Duties will include:
- General Visitors, Erasmus Visitors, Work Placements, Staff Details & Honorary Contracts, Associate Access Status,
- Induction (website mainly), Website, Recruitment
The post holder will also be required to provide administrative support to academic members of staff in relation to workshops and seminars for example :
- Education@MDS group
- PEN Group
- Recording of research output onto PURE
- Financial Activities (which will include raising of Purchase Orders, raising invoices, tracking deliveries)
- Institute Data Management - Distribution lists, shared calendars and shared folders
- Away Days and Events
The post holder will be encouraged to flexibly support cyclical and ad hoc activities across the University such as:
- Clearing for applicants
- Right to Study Checks
- Employee Networks
- Inter-collegiate working (visa processes sharing of best practice)
- Birmingham Professional Information Network Series
- Demonstrable administrative experience in HE or NHS setting or relevant equivalent experience
- Educated to “A” level standard with a minimum of GCSE grade C in English and Mathematics
- A team player with excellent organisational and interpersonal skills
- Experience of setting up and maintain complex working systems
- Experience of Project Work
- Must be IT literate with the ability to manipulate computer systems and databases. A good working knowledge of Excel is essential
- Ability to work quickly and accurately, paying close attention to detail.
- Ability to plan and prioritise workloads effectively
- Ability to work in a fast moving, dynamic environment where change is often required immediately
- Ability to work under pressure on numerous tasks simultaneously, and to strict deadlines
- Experience of working with sensitive information and detailed understanding of the Data Protection Act and how it applies to education.
- Experience of support Committees in a secretarial capacity
- An understanding of immigration and how this applies to HE
- Ability to present complex information clearly and simply, either in documentation or in presentation to committee.
- Ability to work with both operational and management staff, internal staff and external/members of the public - tailoring their approaches accordingly.
- Ability to approach individual and systemic problems effectively, taking opportunities to improve working practice.