Office Services Assistant

Support the Corporate Headquarters and Viacord operations by providing office services.  Delivers day to day execution of basic support to the employee population of the Waltham HQ and Viacord site.  The hours are Monday through Friday, 8:30 AM to 5:00 PM with potential OT as necessary.

Key Responsibilities:

• Once manager approved, help pay monthly invoices
• Maintain corporate office premises by identifying areas that need to be cleaned or repaired throughout the building and conference rooms
• Assist in keeping copier and kitchen supplies stocked
• Conference room set ups and change over
• Help prepare for new employee onboarding
• Meets with manager and team weekly to prepare work to be accomplished during the week
• Ordering office and kitchen supplies to maintain a lean inventory
• Other responsibilities as deemed required

Mailroom Services:

• Responsible for the incoming distribution and outgoing processing US mail
• Assist employees with any and all shipment requirements
• Assist users in tracking missing or lost packages
• Train employees on the Fed Ex shipping system

Phone / Front Desk:

• Maintain visitor log and visitor access card assignment
• Book conference rooms as requested
• Answer calls in a timely manner
• Answer phone calls in professional demeanor
• Use resources to field questions