Administrative Control Officer - Faculty of Humanities

FACULTY OF HUMANITIES

DEPARTMENT OF STUDENT ADMINISTRATION

ADMINISTRATIVE CONTROL OFFICER

PEROMNES POST LEVEL 8

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will be responsible for the management and effective and efficient handling of student administration affairs in the Student Administration Office of the Faculty of Humanities with specific reference to:

• Co-ordination of postgraduate affairs at Student Administration;
• Professional liaison with a broad spectrum of stakeholders (prospective students, applicants, registered students, finalists, graduates, supervisors, external examiners and other relevant stakeholders);
• Arrangements regarding registrations, examinations and examination results, graduation ceremonies and general administration in order to deliver an exceptional, professional and client friendly service to students and all stakeholders involved in the student administrative processes at the University;
• Human resources management and training of staff;
• Financial management;
• Strategic management of all postgraduate administrative staff;
• Secretary to the Postgraduate Committee;
• Arrangement of meetings of the Postgraduate Committee regarding examination reports and submission of consolidated reports to the Office of the Dean.

MINIMUM REQUIREMENTS:

• An appropriate and relevant three-year tertiary qualification from the recognised institution and at least five years’ experience in a tertiary education environment specifically related to Student Administration; OR
• Grade 12 with at least seven years’ experience as indicated above;
• Over five years’ experience in the management of all postgraduate processes;
• Experience in processing postgraduate fixed curriculum and executing the approved regulation amendments to the yearbook.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Appropriate language and communication skills that are essential for effective interaction with a diverse clientele;
• Management and organisational skills;
• Interpersonal conflict management skills and the ability to work under pressure;
• Ability to delegate tasks and adhere to deadlines;
• Computer literacy with a broad knowledge and experience of MS Office packages, Internet, GMail and all aspects of PeopleSoft including the application process;
• Ability to work independently and to participate effectively within team;
• Accuracy and the ability to maintain confidentiality.

PLEASE NOTE:

All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package for this position ranges from approximately R 428 870 to R 529 717 as determined by UP policy guidelines. (These amounts include the University’s contributions to standard UP benefits, namely provident fund, group life and funeral cover, but exclude contributions to medical aid, as the latter varies per employee.) UP subscribes to the BESTMED medical aid scheme and contributes 50% of the applicable monthly premium.

CLOSING DATE:

1 December 2017

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:

Ms B Tsebe, Tel: (012) 420 2188

Should you not hear from the University of Pretoria by 28 February 2018, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

The University of Pretoria reserves the right to not fill the advertised positions.