Senior Assistant Officer, School of Clinical Medicine

Faculty Health Sciences School of Clinical Medicine

Senior Assistant Officer (post level: 12)

Job ID: 2229

Duties and responsibilities:

Manage all office communication to external and internal parties.

Perform general administrative duties, including typing, filing, ordering and controlling stationery, arranging printing, making photocopies, and managing the general maintenance of the photocopier.

Organise meetings, keep appointment schedules, and manage an electronic diary.

Prepare the agenda, compile the minutes, and distribute the decisions and resolutions of meetings to all relevant parties.

Coordinate and organise office services such as preparation of records and the budget, and perform housekeeping to ensure the smooth and effective operation of the office of the Head of the School of Clinical Medicine.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Perform financial administrative duties, including the management of requisitions, invoices, payments, requests for advances, submission of expense claims, ad hoc claims and general bookkeeping.

Arrange travel schedules and applications, including managing reservations, transport arrangements and vehicle/hotel vouchers.

Inherent requirements:

Post school qualification.

Two (2) years' experience in office administration.

Required competencies:

Computer skills related to MS Word, Excel, PowerPoint and the Internet.

Must be able to function independently as well as in a team.

Excellent organisational skills.

Must pay meticulous attention to detail and be committed to a high standard of work.

Have the ability to work under heavy pressure and manage a variety of tasks.

Business Acumen.

Results Orientated.

Strategic Thinking.

Leading.

Building Coalitions.

Recommendations:

An applicable degree/diploma.

Computer skills in Outlook.

Knowledge and experience of the higher education environment.

Assumption of duties:

As soon as possible.

Closing date:

22 February 2018.

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3101 / 2849.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

Applications that are incomplete, or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.