Senior Assistant Officer - Faculty Health Sciences

Office of the Dean

Postgraduate Student Administration

Senior Assistant Officer (post level: 12) 

Job ID: 2677

Duties and responsibilities: 

• Assist with administration regarding faculty postgraduate applications, admissions and selections.
• Perform general office administration and client services: e.g. the handling of telephone and general enquiries.
• Capture data and maintain students' data.
• Monitor academic records. 
• Participate during graduation ceremonies.
• Collect final assessment marks. 
• Compile students' statistics.

Inherent requirements:

• Relevant post-school qualification.
• Two (2) years relevant administrative experience.

Required competencies:

• Good communication skills in dealing with students, personnel and members of the public.
• Good computer skills in Word, Excel and the internet.
• Have a client- centred approach.
• Proof of organisational abilities.
• Ability to work in a team.
• Ability to function effectively under pressure.
• Business acumen.
• Results orientated.
• Strategic thinking.
• Leading.
• Building coalitions.

Recommendations:

• Relevant B degree.
• Previous relevant experience at a Higher Education Institution. 
• Valid driver's license.
• Proficiency in Sesotho.

Assumption of duties:

As soon as possible.

Closing date:

22 February 2019.

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3687/ 9161/ 2849.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division. 

Applications may only be submitted online. All applications must be accompanied by the following:

• a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
• certified copies (not older than 3 months) of all academic records;
• certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• a certified copy (not older than 3 months) of your identity document (ID).

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.