Assistant Dean - Administration

Sep 27, 2016
Dec 27, 2016
Organization Type
University and College
Full Time
Reporting to the Vice-Provost and Dean, Faculty of Graduate Studies and Research (FGSR), the Assistant Dean (Administration) supports the academic mission of the University by providing leadership to the admissions, enrolment management, and strategic IT services of the Faculty. This position is accountable for all Faculty planning and processes related to human and physical resources, communications, and the provision of service to students and departments. The successful candidate will plan, execute, control and evaluate the Faculty activities using their thorough knowledge and experiences of: HR, IT, Student Management Systems, registrarial standards, and internal and external policies and procedures.

This position will participate in the senior decision-making processes in the Faculty, including policy and procedure development and implementation. These include ensuring the production and timely delivery of strategic planning documents, key performance indicator data and related materials, and representing the Faculty on applicable University committees. They will also provide leadership and direction to the Human Resource functions throughout the Faculty and will be responsible for meeting individual employee needs and growth and maintaining a productive work environment. The incumbent has 8 direct reports and 18 indirect reports.

As a centrally-situated unit, the Faculty works with numerous partner and client units on campus. This position is required to develop and maintain strong, positive, and long-term working relationships with all of these stakeholders, in the interests of advancing the strategic plans of the University and the Faculty. The incumbent must possess superior data management skills, as they will play a major role in gathering, tracking and reporting data relating to graduates and programs. They will also oversee the implementation of the Faculty's communication strategy, which includes generating accurate, data-rich annual reports.

The Assistant Dean (Administration) also supervises the Information Systems areas.  They deal with all issues related to Information Technology, both for the Faculty and for all teaching departments as they make use of the centralized services provided by the Faculty (online admissions system, graduate scholarship system, electronic student documents and records systems).  Drawing on a deep knowledge of policies and best practices in graduate education, as well as thorough familiarity with the highest standards maintained by registrars across the continent, the incumbent will also be accountable for the design, implementation, and continuous improvement of a graduate student management system.

The successful candidate will have an undergraduate degree (graduate preferred), along with a minimum of eight to ten years of progressively responsible experience in senior management. They will have superior verbal and written communication skills as well as excellent interpersonal, negotiation and mediation skills. The successful candidate must also have demonstrated experience with human resource management and leading a team in a large organization. In addition, the successful candidate must have proven success in building productive, long-term relationships with relevant stakeholders. They must have a high level of critical thinking and excellent analytical and problem solving skills, with the ability to act decisively and exercise a high degree of initiative, discretion and judgment on a wide range of issues. Having an extensive knowledge of the University of Alberta’s policies, procedures and operating requirements will be considered an asset.

In accordance with the Administrative Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found at: and an annual salary range of $70,827 - $118,043.

Along with your resume, please submit a cover letter outlining your qualifications and demonstrating your passion for graduate education in a public research university.

Applications will begin to be considered on October 10th, 2016; however, the competition will remain open until filled.