Senior Associate, Administrative Services (Global Scientific and Medical Publications) Job

Upper Gwynedd PA
Oct 11, 2016
Oct 27, 2016
Organization Type
Senior Associate, Administrative Services (Global Scientific and Medical Publications)-ADM007943


Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. Today, we are building a new kind of healthcare company – one that is ready to help create a healthier future for all of us.

Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

The Global Scientific and Medical Publications (GSMP) group is comprised of Publication Management, Medical Writing, Publication Practices & Standards, Clinical Trial Slide Files, and Scientific Nomenclature (SN). GSMP leads publication teams in the development of publication plans for Company products from all therapeutic areas and collaborates with Merck Research Laboratories scientists and external investigators to publish and present our clinical trial results and other scientific works. GSMP is responsible for establishing the Company’s publication guidelines and for documenting our standards for publication development and delivering training on these standards, as well as for overseeing the Office of Scientific and Technical Information Clearance (OSTIC) process for publications.

The primary activities include and are not limited to the following:

- General Secretarial/Clerical duties

- Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

- Produce/complete various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.

- Schedule complex, multi-leg and international travel

- Support the use of Team Sites, Sync communities, and department databases

- Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients both on-site and remotely to maintain workflow.

- May coordinate special projects within the division/area.

- Ability to prioritize work and perform tasks for review with minimal supervision.



- Required: High School Diploma

- Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)


- Minimum of (8) years Administrative Assistant experience

- Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

- Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

- SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP

- Experience scheduling complex travel arrangements including multi-leg domestic and international travel

- Demonstrated experience with processing of Visas/Passports.

- Advanced secretarial/clerical abilities with a history of high performance

- Ability to handle and prioritize a large number of simultaneous assignments

- Experience with event planning and coordination

- Extraordinary attention to detail

- Outstanding communication and people skills

- Experience with financial and budget tasks


- Experience using databases and generating reports

Our employees are the key to our company’s success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives. If you need an accommodation for the application process please email us at

Search Firm Representatives Please Read Carefully:

Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck. No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

Merck is an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Job: Administrative Svcs Generic

Job Title:Sr. Assoc, Administrative Services

Primary Location: NA-US-PA-Upper Gwynedd

Employee Status: Regular

Travel: Yes, 5 % of the Time

Number of Openings: 1

Shift (if applicable): N/A

Company Trade Name:Merck

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