City-REDI Centre Manager

Job Purpose

Working as part of a team in the City-REDI Centre and under the Admin Director, take responsibility for a number of day to day activities, which comprise of; stakeholder communication, staff co-ordination, event organisation, project management, monitoring budgets and supporting knowledge exchange activities. Communication and promotional activities for the Centre will be the primary focus in this role.

Person Specification

Events & Workshops:

To organise seminars, workshops, conferences and networking dinners:

• • To work with the Administrative Director, academic colleagues and external partners during the design stage of each event in order to plan the purpose, targeted audience and desired outcomes/achievements.
• • To undertake follow-up activities as required, including co-ordination and formatting of event reports and post-event follow up with participants and academics in attendance.

Stakeholder Communication & Centre Promotion:

To communicate with a wide range of stakeholders of the Centre:

• • Devising a communications plan to assist with the Centre’s efforts in building and maintaining relationships with key contacts.
• • Develop and maintain a web and social media presence that the Institute’s diverse range of stakeholders can relate to, working with the college marketing team.
• • Develop other content and marketing materials that help to build the Centre’s brand as required.
• • Ensure brand consistency and undertake formatting of publications such as working papers and reports.
• • Manage the Centre’s working paper / discussion paper imprint.

Administration:

Responsible for the smooth day to day running of the Centre:

• • Develop systems and procedures to ensure accurate records are maintained in relation to research projects.
• • Monitoring of budgets and project finances.
• • Provide administrative support to the Centre’s academic colleagues and research fellows.
• • Provide support and assistance with co-ordination of research proposals and consultancy bid proposals.
• • Monitor procurement portals for consultancy opportunities.
• • Support the Administrative Director on activities associated with City-REDI.
• • Work as a member of the School’s PST in pro-actively fostering effective, flexible, and efficient administrative interfaces across the College(s) and University offices to help provide co-ordinated services to students and academic staff.
• • To pro-actively assist the Operations Manager (or nominee) in the on-going development of the School’s PST, its values, standards, service levels, and professional ethos within the overall strategic objectives of the School and the Birmingham Professional agenda;
• • To ensure that the role and its responsibilities are delivered in accordance with procedures and regulations as defined by both the Birmingham Business School and the University of Birmingham; to be pro-active in offering advice based on these regulations and procedures to students and staff where required and appropriate; and to contribute to the objective of making the School and the University and friendly place for students, staff, and visitors.
• • Willingness to work the occasional evening and weekend
• • To undertake such other duties as may be reasonably required by the Operations Manager (or nominee).
• • The specific areas of responsibility and/or tasks may change from time to time in accordance with the requirements of the School and its priorities of the time.

Required Knowledge, Skills, Qualifications, Experience:

Essential:

• • Qualified to degree level in a relevant subject, or equivalent experience
• • Significant experience of events management
• • Excellent writing skills used in a professional communications setting
• • Ability to accurately proof read, edit and format documents
• • Proficient in Social Media and social media monitoring, including twitter, blogging and LinkedIn.
• • Ability to establish, develop and maintain effective working relationships with a range of people
• • Knowledge of research funding councils and/or consultancy commissioning bodies
• • Experience of bid submissions in either a consultancy or funding setting
• • Organisational and time management skills, demonstrating the ability to meet tight deadlines
• • Excellent Microsoft Office skills, including spreadsheets and databases
• • Excellent project management skills
• • Ability to support in finances and project budgets
• • Work to deadlines and manage competing priorities.
• • Effective team working skills
• • Ability to act on own initiative, taking a flexible pro-active approach to work

Desirable:

• • Website management/content experience
• • Experience of devising communications plans