Office Manager

Location
South Africa
Posted
Nov 16, 2017
Closes
Dec 08, 2017
Organization Type
University and College
Hours
Full Time
Department Directorate Research Development

Office Manager (post level 11/10)

Job ID: 2103

 

 

Duties and responsibilities:

  • Manage the electronic diary of the Senior Director: Research Development.
  • Manage enquiries and discretionary referral of enquiries to appropriate persons.
  • Manage incoming correspondence and e-mail and deal with it in a timely and efficient manner.
  • Keep records and maintain a sound filing system.
  • Oversee overall office administration and administrative support to the entire staff complement at the Directorate.
  • Prepare documents and files for meetings.
  • Responsible for all secretarial duties, including the following:
  • Send and receive faxes.
  • Handle photocopies.
  • Answer incoming calls.
  • Order and stock control of stationery.
  • Manage the logistical arrangements for workshops, strategic planning sessions and other social events.
  • Manage relations with various researchers, consultants and guests, both national and international.
  • Manage and monitor the various entities/budgets.
  • Arrange travel arrangements for the Senior Director.
  • Handle all financial administration for the Senior Director.
  • Assist with special projects/initiatives as defied from time which do not necessarily fall within the normal scope of work.
  •  

    Inherent requirements:

    • Relevant tertiary qualification
    • Two (2) to three (3) years’ experience in the office administration.

     

    Required competencies:

    • Honesty to handle cash or finances
    • Computer literacy in Microsoft Word, Excel, PowerPoint and Internet.
    • Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment.
    • Excellent organisational skills.
    • Must pay meticulous attention to detail and be committed to a high standard of work.

     

    Recommendations:

    • Knowledge and work experience in a higher education environment.

     

    Assumption of duties:

    As soon as possible.

     

    Closing date:

    08 December 2017.

     

    Salary:

    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3592/9161/3106.

     

    General:

    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

    Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

     

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