Administrative Officer B2: Financial Services and Reception / Administratiewe Beampte B2: Finansi&#

Job Title:  Financial Services Administrative Officer B2: Financial Services and Reception(Ref. FIN/092/0318)

Duties

• Welcoming guests;
• Handling counter and telephone enquiries;
• Taking telephone messages for the division;
• General office administration, including handling mail, e-mails, photocopies, filing and scanning;
• Assisting with the organising of appointments and travel arrangements for staff;
• Managing the diary of the Director: Financial Services;
• Managing the division's procurement, stationery and refreshments, including obtaining quotes, placing orders, completing the orders on the financial system and coordinating the stock;
• Keeping minutes during meetings;
• Updating databases on the financial system, including the capturing of foreign creditors etc.;
• Sending e-mails on behalf of the division;
• Coordinating repairs of building and office equipment with Facilities Management and Information Technology;
• Arranging parking for visitors;
• Performing ad hoc administrative tasks as determined by the Director: Financial Services;
• Assisting with credit applications;
• Creating roles on SUN ID;
• Making vehicle bookings on behalf of students;
• Arranging functions, workshops and meetings, including orders, venue bookings, attending (where applicable) and support on the day (possibly after-hours);
• Scheduling interviews.

 

Job Requirements

• Relevant post school qualification;
• Proven experience in general office administration;
• Proven ability to operate effectively as part of a team;
• Excellent interpersonal skills;
• Excellent verbal and written communication skills;
• Good computer skills;
• Excellent problem-solving skills.

Recommendation

• Proven experience and knowledge of Stellenbosch University or a similar institution’s financial systems;
• A Diploma in office administration.

 

How To Apply

The University will consider all applications in terms of its Employment Equity Plan, which acknowledges the need to diversify the demographiccomposition of the staff corps, especially with regard to the appointment ofsuitable candidates from the designated groups. The University reserves the right not to make an appointment. Your application, comprising a comprehensive curriculum vitae(including the names and e-mail address of at least three referees), must reachthe University before or on the closing date of the advertised post. Apply online by using the "Apply button below". Candidates may be subjected to appropriate psychometric testing and otherselection instruments. The University reserves the right to investigate qualifications andconduct background checks on all candidates. Should no feedbackbe received from the University within four weeks of the closing date, kindlyaccept that your application did not succeed. -- Enquiries regarding job content: Faiza Majiet, Director: Financial Services on 021 808 4544, or onfaizam@sun.ac.za

Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Service Centre on 021 808 2753.