Senior Assistant Officer

Location
South Africa
Posted
May 15, 2018
Closes
May 22, 2018
Organization Type
University and College
Hours
Full Time
Faculty Natural and Agricultural Sciences Department Geography  

Qwaqwa Campus

Senior Assistant Officer (post level 12)  

Job ID: 2320


Duties and responsibilities:

  • Provide administrative support to line manager (Subject Head).
  • Responsible for general office administration and operations, including:
  • Filing.
  • Administer departmental venue bookings and order, allocate, keep records of equipment and assets, store stationery and order library books.
  • Responsible for meeting administration and records of departmental meetings.
  • Arrange events within the department.
  • Responsible for accommodation arrangement.
  • Administer student assistants and capture student marks (test and exams results).
  • Handle general correspondence and liaise with Bloemfontein Campus, local administration and management.
  • Arrange the logistics for all the marketing related events.
  •  

  • Responsible for general finance administration and operations, including:
  • Request and appraise quotations and capture requisitions.
  • Receive purchase orders and processe invoices for payments of service providers.
  • Manage employee claims (F1, F2 and related claims).
  • Capture, report and follow up on job requests for maintenance and repairs where necessary.
  • Monitor the telephone accounts of staff and bring discrepancies under the attention of the line manager.
  • Inherent requirements:

  • Grade 12.
  • One (1) to two (2) years relevant experience in higher education working environment.
  •  

    Required Competencies:

  • Intermediate computer skills including, but not limited to MS Word, MS Excel and MS PowerPoint.
  • The ability to give work to students or work with students.
  • Communication skills and the ability to function with ease in the University’s richly diverse working environment.
  •  

    Recommendations:

    • Bachelor’s degree.
     

    Assumption of duties:

    As soon as possible.

     

    Closing date:

    22 May 2018.

     

    Salary:                                                                                                                                            
    The salary scale is available on request. For any further enquiries, please feel free to contact 0587185096/7. 

    General:
    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

     

    The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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