Deputy Director

South Africa
Jun 07, 2018
Jun 22, 2018
Organization Type
University and College
Full Time
South Campus

Division Access

Deputy Director (post level 6)

Job ID:  2379


Duties and responsibilities:

Leadership and Management:

  • Lead and manage the Access Division on the UFS South Campus.
  • Serve as member of the Executive Committee of the South Campus to provide leadership in the overall management of the Campus.
  • Chair Undergraduate Coordinators' meetings regarding academic and non-academic programme matters; communicate and oversee the implementation of strategic programme matters.
  • Attend meetings with academics in faculties and faculty management, support and student services at Bloemfontein Campus when necessary to clarify strategic programme matters.
  • Attend monthly meetings with the Campus Principal about strategic academic and non-academic matters and to clarify problem areas and strategic matters. Request special meetings for urgent matters.
  • Represent the Access Division on five South Campus sub-committees of the ExecutiveManagement.
  • Arrange for annual election of the Student Representative Body and training of SRB members
  • Initiate, plan and present annual South Campus Gateway Project.
  • Lead the national interest group for access programmes
  • Serve as member of the National Ministerial Committee for Extended Programmes in South Africa.
  • Responsible for the management of the Foundation Grant (exceeding R40m) in collaboration with the Vice Rector: Academic.
  • Serve as member of strategic planning meetings for the South Campus.

    General Administration:

      Lead bi-weekly meetings with Access Division staff reporting into position and report back to line manager about programme execution matters. Attend quarterly meetings with Line Manager about academic and non-academic administrative matters to be taken care of.  Request special meetings for assistance regarding administrative matters if necessary.


    Academic Administration:

  • Provide Campus Principal and programme staff with applicable longitudinal reports.
  • Leadership to Module Coordinators regarding strategic programme aspects and assist with problem solving regarding academic matters.
  • Initiate and negotiate with all role players involved in University Access Programme (UAP) administration, especially in relation to academic training opportunities for staff and students.
  • Plan, organise, oversee and manage annual South Campus student registrations as well as in sub-regions in collaboration with Access Division staff and TVET College Management.

    People Management:

  • Manage staff members in Access Division, manage Module Coordinators, manage and support TVET College programme representatives and assist Academic Facilitators when requested. (More than 200 staff members).
  • Handle all student disciplinary matters and staff conflict resolution.

    Client Support:

  • Deal with outside clients (TVET College Management and Programme Representatives) and UFS Top Management’s at a strategic level.
  • Provide strategic leadership to academic and support staff and students.
  • Liaise with possible donors regarding fundraising for Access Programmes, compiling of appropriate business plans with budgets and provision of written reports to donors.

    Inherent requirements:

  • Honours degree in Higher Education Studies, or related field.
  • Three (3) to five (5) years’ proven experience in leadership and management of Access Programme initiatives in a higher education institution.

    Required competencies:

  • Excellence in the official language of the University.
  • Mastery of the computer skills and software necessary for academic report writing, and visual presentation of research results and curriculum planning, including MS Office Suite
  • Financial skills to enable the design of business plans and budgets for a large section of the Campus.
  • Management and co-ordination skills within a South African university context.
  • The ability to work independently and under pressure.
  • Business acumen.
  • Results oriented.
  • Strategic thinking.
  • Leading.
  • Building coalitions.


  • Master’s degree in Higher Education Studies, or related field.
  • Proven experience four (4) to five (5) years) in higher education leadership and management.
  • Knowledge and experience of software systems typically used in the South African Higher Education context, i.e. Oracle PeopleSoft.
  • Knowledge and experience in data management and analysis.
  • Knowledge and experience in the administrative systems and procedures related to the internal and national accreditation of new Higher Education qualifications.

    Assumption of duties:

    As soon as possible.


    Closing date:

    22 June 2018



    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3101 / 2849.


    Fringe benefits:

    (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.



    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.


    The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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