Assistant Officer (3 positions)

South Africa
Jun 13, 2018
Jun 25, 2018
Organization Type
University and College
Full Time
South Campus

Division Access

Assistant Officer (post level 13) (contract appointment: 1 year) (3 positions)

Job ID:  2383

Duties and responsibilities:

  • Provide general, administrative and organisational support to University Access Programme (UAP) office and sub-regions.
  • Maintain and expand the image of University Access Programme.
  • Provide a quick and accurate service to all stakeholders.
  • Provide support to all Access Programme staff as required.
  • Assist with administration of applications and registration tasks for South Campus and sub-regions.
  • Take minutes of meetings.
  • Assist with communication to students (Blackboard and SMS).
  • Assist with meeting administration, organisation of workshops and functions.
  • Assist with stock-take of books.
  • Assist with handing out of books and preparation toward the handouts.
  • Assist with the additional examination processing.
  • Inherent requirements:

  • Grade 12.
  • One (1) to two (2) years relevant experience in higher education working environment.
  • Required competencies:

  • Good interpersonal and communication skills and the ability to function with ease in the University's richly diverse working environment.
  • Basic computer skills in MS Word, Excel, PowerPoint and Internet.
  • Ability to work accurately.
  • Ability to multi-task.
  • Good administrative and organisational skills and the ability to prioritise.
  • Ability to function under pressure and against tight deadlines.
  • Ability to work independently, as well as in a team.
  • Proficiency in the official administrative language of the institution.
  • Person-centred approach to interacting with individuals, often telephonically which relies mostly on sound verbal communication skills and language skills.
  • Proficiency in the official language of the UFS, both written and verbal.
  • The ability to work independently and under pressure.
  • Recommendations:

  • Bachelor’s degree.
  • Assumption of duties:
    As soon as possible.

    Closing date:

    25 June 2018


    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3101 / 2849.


    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

    Applications may only be submitted online. All applications must be accompanied by the following:

  • a detailed curriculum vitae (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
  • copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
  • a copy of your identity document (ID).
  • The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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