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Office Manager, Student Recruitment Services

Employer
Global Academy Jobs
Location
South Africa
Closing date
Jun 25, 2018

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Sector
Business and Finance
Hours
Full Time
Organization Type
University and College
Jobseeker Type
Academic (e.g. 'Lecturer')
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Job Details

Department: Student Recruitment Services

Office Manager: Student Recruitment Services (post level 10/11)

Job ID: 2391

Duties and responsibilities:

  • Provide high-level administrative support and deliver support on projects.
  • Perform general office administration and management, such as ordering supplies, typing, filing, telephone call, emails and mail.
  • Manage the diary of, and make travelling arrangements for the Director: Student Recruitment Services.
  • Assist in the processing of financial and other claims for the Director: Student Recruitment Services and staff in the department.
  • Schedule and mange office meetings and workshops.
  • Attend meetings to record minutes.
  • Responsible for service logbook, licenses, fuel cards (for the fleet vehicles), branding, credit card statements finalisations (for the Director), office building maintenance and security.
  • Responsible for budget planning and maintain specific entities.
  • Accountable for safety representative, safety and evacuation planning.
  • Prepare marketing material to be sent via courier.
  • Update cellphone, 3GB and telephone contracts for the Director: Student Recruitment Services and staff in the department.
  • Order equipment for the Director: Student Recruitment Services (SRS) and staff in the department
  • Assist first year students with queries.
  • Assist parents with queries and refer to the relevant SRS employees if required.
  • Receive visitors and determine whom they should see with regard to their query.
  • Assist with career exhibition requests.
  • Assist with sponsorship requests.
  • Communicate with clients, sponsors and other stakeholders.
  • Provide assistance with special projects : first year Top Achiever recruitment project, UFS Bloemfontein Campus annual bus project, (first year student bus ticket reimbursements, accommodation, travel, flight and financial arrangements as well as South and Qwaqwa Campus).
  • Assist with the required arrangements for Namibia, Lesotho and all other international recruitment projects and special events such as Macufe soccer and other similar special events.
  • Process requisitions and handle financial expenses for projects such as UFS open day/Star of Stars and other similar projects.

    •  

    Inherent requirements:

  • B. degree in Communication or Marketing
  • Two (2) years’ work experience in customer care or/and Communication Industry with an administrative background.
  • Valid driver’s license.

    •  

    Required competencies:

    • Predisposition towards excellent customer service.
    • Excellent communication and people skills.
    • Proficiency in English and Afrikaans (reading, writing and talking).
    • Advanced computer skill in MS Office.
    • Accuracy (for capturing of data).
    • Initiative and ability to work as an individual or in a team.

     

    Recommendations:

  • Knowledge of PeopleSoft and Intranet.

    •  

    Assumption of duties: 

    As soon as possible.

     

    Closing date: 

    25 June 2018

     

    Salary:

    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 9161/3934/3106/3687/3592.

     

    General:

    The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

     

    The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

    Company

    Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

    "The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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