Project Administrator

Department Research Development

Afromontane Research Unit

Qwaqwa Campus

Project Administrator (25 hours per week) (post level 12) (contract appointment: 3 years)

Job ID: 2390

 

Duties and responsibilities:

Manage all the general administration and administration of funds allocated for the UCDP – USDP project with the University of Venda, Appalachian State University, Colorado State University and University of Montana, in accordance with both the rules applicable to the funding and UFS policies and procedures.

Ensure compliance with financial reporting requirements of the UFS and the Department of Higher Education and Training for this project.

Help with normal administrative task including meetings scheduling, filing, minutes keeping and report writing.

Assist with logistical and travel arrangements when necessary.

Arrange travel schedules and applications, including managing reservations; transport arrangements and vehicle/hotel vouchers.

Provide support for advertisement for suitable candidates participating in the USDP project.

Ensure the full integration of the programme in the relevant institutional frameworks for doctoral training.

Provide support for the selection process in consultation with leadership of the project.

Coordinate, facilitate and execute all the administration of steering committee meetings including agenda drafting, keeping minutes, communicating decisions on behalf of the committee and having a decision register.

Coordinate, facilitate and execute the administration of meetings of the Academic Advisory Board including agenda drafting, keeping minutes, communicating decisions on behalf of the committee and having a decision register.

Coordinate, facilitate and execute administration of quarterly cohort meetings including agenda drafting, keeping minutes, communicating decisions on behalf of the committee and having a decision register.

Coordinate, facilitate and execute administration of selection committee meetings and having a decision register.

Act as the project secretariat and general office staff member.

 

Inherent requirements:

A relevant degree or diploma.

Two (2) to three (3) year’s relevant experience.

 

Required competencies:

Understanding of internationalisation, and specifically of research internationalisation.

Understanding of doctoral studies.

Knowledge of Higher Education Institution.

Excellent project management skills.

General administrative and finance management skills.

IT skills, specifically with regard to online communication tools (e.g. Skype) and information exchange tools (e.g. drop box)

Skills in arranging travel schedules.

Report writing skills

Business acumen

Results orientated

Strategic thinking

Leading

Building coalitions

Ability to work under pressure.

 

Recommendations:

Project management experience

 

Assumption of duties:
As soon as possible.

 

Closing date:
19 July 2018

 

Salary:
The salary scale is available on request. For any further enquiries, please feel free to contact 058 718 5097/5096.

 

General:
The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.