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Director, Administrative Services

Employer
Global Academy Jobs
Location
Pakistan
Closing date
Aug 20, 2018

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Job Details

Chartered in 1983, Aga Khan University (AKU) is a world-renowned progressive organization that is committed to excellence in education, research, and community service. Occupying a central place in the Aga Khan Development Network, AKU provides higher education in nursing, medicine, and education development and carries out research pertinent to the countries in which it serves and the developing world at internationally accepted academic standards.

 

Responsibilities

Reporting to the Vice President Human Resources, the position is responsible for strategic development, execution and management of administrative functions of the University in Pakistan.  The Administrative Services consists of the following departments:

  • Transport
  • Housing Services (Internal and External)
  • Housekeeping
  • Landscaping and Site Maintenance
  • Women Residencies
  • Travel Services
  • State of art Sports Centre facility
  • And managing the AKU leased properties (both residential and commercial).

 

You will lead a persified team of professionals and involved in both strategic planning and day-to-day operations of the administrative services. Besides providing administrative decision-making, support and leadership, you will also be responsible to:

  • Provide strategic planning support to the University management for all administrative services that helps in smooth running of overall operations. 
  • Evaluate risk and business trade-offs and make changes to develop the optimal business solutions. Take decisions for operational or functional activities in line with the quality standards, policies and goals.
  • Develop goals, strategies & key indicators; ensure compliance of targets, thereby assuring accountability and continuous improvement in core processes. Establish performance targets that support the business plan. 
  • Keep abreast of the market for rental properties to be leased by AKU both the residential and commercial purposes and ensure that all AKU leases are finalized at competitive rates.
  • Explore new areas and avenues for business growth. Ensure that all legal and contractual requirements for leases entered into are duly undertaken and complied with.
  • Identify cost effective systems needed to support the business taking into account market trends, resource availability and changes in customers’ needs.
  • Prepare and monitor operating and capital budgets; short, medium and long-term plans and prepare periodic reports for senior management highlighting activities and progress.
  • Review of current processes and systems for further improvements. Implement innovative ideas in order to maximize customer satisfaction. Also provide direction, consultation and implementation of new and improved business processes.
  • Provide leadership and direction to the staff ensuring that operational, professional and technical activities are performed consistently in cohort with organization vision, mission, its goals and objectives;
  • Provide support to ensure that expectations of customers are met while ensuring compliance with regulatory and quality standards.
  • Develop and promote a customer-focused orientation; promote a collaborative culture amongst pisions / departments.
  • Responsible for the recruitment, retention and development of all staff members. Impart and commit to ongoing training and development of staff to enhance their capacity within the department through various trainings and on-the-job teachings.
  • Serve as a role model; provide leadership, problem solving and decision making support to peers, direct reports and to customers.

 

Requirements

  • Master's degree in Business Administration or Bachelors degree in Engineering or Logistics & Supply Chain from a recognized University or equivalent;
  • Minimum 10 to 12 years of progressive experience of managing facilities, staff supervision, budget management or other related areas in a large multi-size organization.
  • Demonstrated ability to work in a professional, multi-disciplinary team as a group leader, facilitator, or participant. 
  • Strong leadership skills, ability to inspire and motivate a large and very perse team.
  • Excellent communication, interpersonal, and presentation skills with the ability to describe complex ideas in clear and meaningful forms and to present data and information to various audiences.
  • Good experience of working with in a customer focused environment along with exceptional administration skills.
  • Excellent organizational and influencing skills.
  • Proactive thinking and continuously strives for innovative ideas or solutions that have worked in other environments and applies them to the organization.
  • Advocate and commit to ongoing training and development to foster a learning culture within the department.
  • Excellent business acumen and analytical skills.
  • Ability to manage multiple tasks simultaneously and to work under pressure with patience and poise.
  • Conducts ongoing risk analysis, looking ahead for contingent liabilities and opportunities and astutely identifying the risks involved.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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