Senior Officer, Events and Protocol (post level 9)

3 days left

Location
South Africa
Posted
Aug 03, 2018
Closes
Aug 17, 2018
Organization Type
University and College
Hours
Full Time
Duties and responsibilities:

 

  • Handle all aspects regarding the arrangement of official university events such as the official opening, inaugural addresses, memorial lectures, Chancellor's dinners, inauguration of Chancellor and Vice­ Chancellor.
  • Advise faculties and departments on all protocol-related matters during high-profile events of the university.
  • Provide the necessary inputs regarding the nature of official university events and functions and the hosting of specific functions (in collaboration with the relevant member from the executive management).
  • Organise farewell functions for senior staff members, and organise other functions/presentations as required from time to time - e.g. receiving official delegations, visits by VIP guests and similar functions.
  • Assist with operational arrangements for graduation ceremonies on the Bloemfontein and Qwaqwa Campuses.
  • Oversee the running and maintenance of the Centenary Complex on the Bloemfontein Campus with the assistance of a factotum. This includes managing internal and external bookings for events at the complex.
  • Work with suppliers and procure goods and services for events.
  • Function as assistant for the Chancellor and his/her spouse during visits to the Campus.
  • Act as liaison between the UFS and all honorary doctorate candidates regarding their attendance of the graduation ceremony.
  • Uphold the image of the university through protocol and brand application.
  •  

    Inherent requirements:

    • A relevant degree or diploma.
    • Two (2) to three (3) years' relevant experience in managing large and high-profile events, as well as experience of local and internationalVIP protocol and procedures for ceremoniesand events.

     

    Required competencies:

    • Good interpersonal and communication skills and the ability to function with ease in the University's richly diverse working environment.
    • Knowledge of official processes and procedures in terms of protocol and events management.
    • Knowledge of Microsoft Office Suite programmes.
    • The ability to engage at different levels of the organisation.
    • The ability to manage supplier relations, with minimal supervisory.

     

    Recommendations:

    • Proven experience in managing large and high-profile events (please attach relevant proof documents).
    • Proven knowledge of local and international VIP protocol and procedures for ceremonies and events (please attach relevant proof documents). 

     

    Salary:

    The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 3687/9161/9339.

     

    Fringe benefits:

    (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.