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Operations Assistant 

Employer
Global Academy Jobs
Location
United Kingdom
Closing date
Oct 15, 2018

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Job Details

Job Purpose

Do you have outstanding administrative skills and are ready to be part of a high performing team? Do you want to be part of the largest fundraising and volunteering campaign ever undertaken in the Midlands?We are now in the planning stages of our next campaign.Inspired by our founder, Joseph Chamberlain, it will aim to change lives locally and globally.It will be unique and ambitious and will place Birmingham as one of the leading fundraising and volunteering universities in the world.

As Operations Assistant you will provide a range of administrative support to the Development and Alumni Relations Office. This will predominately include support for meetings, travel and international travel across the office. The post holder will also support the day to day running of the office which will encompass financial administration such as raising purchase orders and post logging as well as ordering office supplies and keeping office documents up to date. The post holder will be expected to manage a varied workload and assist the Operations Manager withtasks and activities as they arise.

Our University has a proud history of philanthropy stretching back to its foundation in 1900.With a clear vision to change the lives of the people of Birmingham, Joseph Chamberlain raised the funds required to build the University from citizens and corporations based locally and around the globe. Since then philanthropy has continued to play an important role in shaping the University. There have been a number of fundraising campaigns, including a £1m urgent capital appeal after the Second World War and a £1.4m campaign to fund the Vale ‘student village' in the 1960s.In 2015 we closed the Circles of Influence Campaign, which raised £193 million, making it the largest HE fundraising campaign outside Oxbridge and London.

The University has global reach, including several partnerships with other leading universities around the world, and is grounded in its local community, having opened the first fully comprehensive University secondary school in the country in 2015.We are an ambitious and successful research-intensive University (one of the top 100 research-led universities globally) and have produced 11 Nobel Prize winners, including three who received their awards in 2016.Academics here are exploring the impact of climate change, helping to prevent global health epidemics, and changing our understanding of Shakespeare.Our students come from nearly 150 countries and our flagship outreach programmes mean that almost 25% of our student population come from disadvantaged backgrounds, one of the highest proportions in the UK.

The Development and Alumni Relations Office (DARO) exists to support this academic and student community by engaging, inspiring, and celebrating alumni, individuals, and charitable funders who give their money, time, and networks to support the University's strategic priorities.The Office, which is comprised of 50 staff across five teams, is focused on fundraising and volunteering from alumni and individuals who are passionate about changing lives, through funding various research trials, supporting student bursaries, mentoring students, and providing internships.

Person Specification

Essential

  • Educated to ‘A' Level or (equivalent qualification or relevant work experience) and hold at least a GCSE in Mathematics and English at grade C or above (or equivalent).
  • Experience of working in an administrative role in a fast paced and complex environment.
  • Excellent organisational skills, strong attention to detail, accuracy and the ability to schedule varied workloads to meet deadlines.
  • Ability to work with a diverse range of stakeholders courteously, diplomatically, and confidentiality in order to establish and maintain personal credibility.
  • Excellent interpersonal skills, communication skills, including the ability to communicate with people at all levels; a good telephone manner, and excellent writing skills including minute taking.
  • Well organised with the ability to prioritise their own work proactively, independently and as part of a team.
  • The ability to work confidentially, use judgement and make appropriate decisions within the constraints of the role.
  • The ability to work calmly and effectively in times of pressure.
  • Excellent IT skills, including competence with all aspects of MS Office, email, the internet and ideally Blackbaud CRM.
  • Ability to work flexibly in a fast moving, dynamic environment where change is often required immediately.
  • A demonstrable commitment to the provision of high quality customer service at all times.
  • Willingness to engage in continuing professional development and training.

 

Desirable

  • Experience of working in a large, complex organisation.
  • Understanding of and empathy for the UK HE sector.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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