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Senior Assistant Officer (post level 12)

Employer
Global Academy Jobs
Location
South Africa
Closing date
Oct 19, 2018

Job Details

Duties and responsibilities:
  • Assist with queries regarding travel arrangements.
  • Book cars, accommodation and flights.
  • Create requisitions, purchase orders, travel authorisation, advances and expense reports.
  • Continuously follow up on all electronic claims.
  • Handle general procurement including requesting of quotes, issue of requisition and purchase orders.
  • Submit invoices electronically and complete Creditors' Claims (F1) forms.
  • Follow up on outstanding payments and assist with the closing of purchase orders.
  • Scan financial documents.
  • Assist with asset management and keep records of storeroom up to date.
  • Assist with the follow up of discrepancies on PeopleSoft assets register.
  • Assist with general administrative tasks and financial enquiries as required.

 

Inherent requirements:

  • Grade 12 with Accounting as a subject.
  • Two (2) years' experience in a financial environment.

 

Required competencies:

  • Good interpersonal and communication skills and the ability to function with ease in the University's richly diverse working environment.
  • Ability to work accurately under pressure and multi-task.
  • Good administrative and organisational skills and the ability to prioritise and meet deadlines.
  • Ability to work independently, as well as in a team.
  • Intermediate computer skills in MS Word, Excel and internet.
  • Knowledge of and compliance to all UFS financial policies.
  • Proficiency in the official administrative language of the institution.
  • Business acumen.
  • Results oriented.
  • Strategic thinking.
  • Leading.
  • Building coalitions.

 

Recommendations:

  • A relevant bachelor's degree.
  • Knowledge of PeopleSoft and lmageNow.

 

Assumption of duties:

As soon as possible.

 

Closing date:

19 October 2018.

 

Salary:

The salary scale is available on request.  For any further enquiries, please feel free to contact 051 401 9962/2808/9329.

 

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Company

Global Academy Jobs works with over 250 universities worldwide to promote academic mobility and international research collaboration. Global problems need international solutions. Our jobs board and emails reach the academics and researchers who can help.

"The globalisation of higher education continues apace, driving in turn the ongoing development of the global knowledge economy, striving for solutions to the world’s problems and educating a next generation of leaders and contributors."

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