Assistant Officer, Finances

Assistant Officer (post level 13)

Job ID: 2578

Duties and responsibilities:

• Create requisition on PeopleSoft Financials.
• Create purchase orders.
• Check invoices and submit for payment.
• Follow-up queries regarding requisitions, purchase orders and invoices.
• Follow-up and provide feedback on procurement reports.
• Liaise with service contractor regarding incomplete work orders and queries.
• Provide administrative support to Technical and Electrical Section Heads.

Inherent requirements:

• Grade 12.
• One (1) year administrative experience.

Required competencies:

• Very good interpersonal skills and ability to function with ease in the University's a richly diverse work environment.
• Basic computer skills including, but not limited to, MS Word and Excel.
• Business acumen.
• Results oriented.
• Strategic thinking.
• Leading.
• Building coalition.

Recommendations:

• Knowledge of internal procedures and UFS procurement policy.
• Knowledge of PeopleSoft Finances.

Assumption of duties:

As soon as possible.

Closing date:

19 November 2018. 

Salary:

The salary scale is available on request. For any further enquiries, please feel free to contact 051 401 9161 / 3687/ 9962/ 9130.

General:

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department / division.

Applications may only be submitted online. All applications must be accompanied by the following:

• a detailed curriculum vitae and cover letter.( Please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
• Certified copies (not older than three (3) months) of all academic record;
• Certified copies (not older than three (3) months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• Certified copy (not older than three (3) months) of your identity document (ID).

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete, or sent by fax or e-mail, will not be considered.  Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.