Officer (post level 10/11)

Office of the Dean

Officer (post level 10/11)

Job ID: 2592

Duties and responsibilities:

• Verify that all the Faculty of Law modules are accurately scheduled on the semester class timetables.
• Arrange alternative timeslots and venues for modules that need to be rescheduled on the timetable.
• Compile test timetable for Faculty of Law modules and arrange venues for tests.
• Verify that all Faculty of Law modules are accurately scheduled on the semester examination timetables.
• Print and analyse study records of students.
• Update booklist of the faculty.
• Perform all administrative functions related to the research reports of LLB students.
• Assist the Faculty Manager with general administrative functions when required.
• Assist with registration of faculty students at the beginning of each semester.
• Handle enquiries via telephone, e-mail or walk-ins.
• Receive and send e-mails to personnel, students and the public.
• Perform all administrative functions pertaining to the Recognition of Achievement Ceremony. These include, but is not limited to the following:
  • Confirm sponsors contact information and contact persons.
  • Identify the top academic achievers per module and per study code.
  • Verify the graduandi and cum laude/summa cum laude/magna cum laude list of students.
  • Invite prize winners/sponsors.
  • Type certificates and programme.
  • Confirm RSVP's and type seating plan.
• Perform all administrative functions related to the Code of Ethics Ceremony.
• Arrange catering for all faculty functions/meetings.
• Arrange and convey examination papers for external moderation.
• Serve as an alternative to the Faculty's financial officer when required.
• Serve as an alternative secretary to Faculty Committee meetings when required.

Inherent requirements:

• A bachelor's degree or three-year diploma in administration or a related discipline; and
• Two (2) years' student administration experience.

Required competencies:

• Business Acumen
• Results orientated
• Strategic thinking
• Leading
• Building coalitions

Recommendations:

• Knowledge and understanding of computer programmes such as Microsoft Office, Peoplesoft and the internet.
• Customer and personal service - Knowledge of principles and processes for providing customer services.

Assumption of duties:

As soon as possible.

Closing date:

19 November 2018

Salary:

The salary scale is available on request.  For any further enquiries, please feel free to contact 051 401 9962/2808/3928.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General:

The University reserves the right not to fill the post.  The University subscribes to and applies the principles prescribed by the Employment Equity Act.  Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and the employee profile of the specific department/division.